ANE Resources, Inc. |
KEYpak Document Conversion |
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Copyright © 1998-2004,
KEYpak® is a registered trademark of |
A Justification for Document Exchange TechnologiesIn his book Managing for the Future, Peter
Drucker says that businesses will undergo more and more radical
restructuring in the 1990s than at any time since the modern
corporate organization first evolved in the 1920s. So far many of us
have experienced management changes and business process changes
brought about by a combination of a more competitive economy, the
reinventing or reengineering of corporations and the availability
and capability of new technologies. The era of change is upon us and
those companies that do not adapt and make the transition will fail
or simply become non-competitive.
How often have you been involved in processes or discussions
about processes in the following areas:
All of these changes are being brought about as corporations
struggle to become more competitive in the global economy. This
means downsizing and-or doing more with less. This can only be
accomplished through the optimal use of information technologies
that give people more information more rapidly and for less money.
These portraying to find ways to do things we never did before
rather than trying to improve on what we used to do.
The document exchange market grew out of that inductive thinking
practice. When we first started to promote the KEYWORD KEYpak.
technology many customers told us that they did not have a need for
the product. However, Jean Baptiste Say, an early nineteenth-century
French economist, observed that in many situations, supply creates
its own demand. People do not know they want something until they
see that they can have it; then they feel they can't live without
it.
This can make it difficult to cost justify some technologies as
there is no simple model for comparison purposes. Fortunately there
are some conventional applications of the KEYpak. document exchange
technology that parallel existing processes. One of the real
benefits that is very often overlooked in doing justifications is
the ability to reinvest time saved as productivity is improved.
In the following paragraphs we will try to show some of the
benefits that come from the application of KEYpak. in mail enabled
environments. We have divided them into two categories: Bottom line
and Enabling benefits.
Bottom line benefits reduces Fax, courier and paper costs
Now that electronic mail systems have the ability to deliver
multi-object compound documents the only barrier standing in the way
of using E-mail as a replacement for Fax and couriers is the
confidence that the information you receive is readable and useful.
KEYpak. provides the ability to transform the delivered data into
information by detecting incompatible word processing attachments
and converting them into the desired form useable by the recipient.
Ultimately you receive immense savings by delivering the
information electronically. Using E-mail allows the received
information to be used electronically and provides savings by way of
reduced courier costs and reduced paper usage (both for courier and
Fax). There is also the time saved in printing the document and
preparation for the courier. In some cases there is time saved in
eliminating the manual Fax transmission process. (Most E-mail Fax
gateways still cannot properly transmit compound document
attachments through the gateway)
KEYpak. when integrated with E-mail allows users to retain their
word processor of choice. Thus users of many different and
incompatible word processing systems can co-exist on the network and
participate in full exchange of information. Thus eliminating costly
re-training associated with standardizing on a unitary system.
Sometimes different word processors were chosen for their
specific capability. In these cases standardization leads to
decreases in productivity while users try to replicate the
functionality of their previous systems. In most organizations we
have found at least three and usually more different word processors
on the network which means that re-training would be non-trivial.
Maximizes use and investment in hardware and software
In the economy of the 90s document exchange software is an
enabler that allows companies to retain hardware and software that
would otherwise not fit into the information sharing objectives of
most organizations.
Moving off of older systems is expensive and migration from old
to new can be done smoother and over longer periods while allowing
the legacy users to fully participate in sharing information.
In the re-training situation it also allows you to keep your
investment in the existing word processing systems without having to
buy new copies of one system for everyone.
KEYpak can improve many aspects of an organization that may not
directly translate into cost savings or increased revenue but can
contribute to the enterprise's success. Implementations, for
example, typically save people time - an indirect or enabling
benefit. Time savings can be reinvested (resulting in direct
benefits such as more sales revenue) or divested (also resulting in
direct benefits such as reduced personnel costs).
Implementations can result in an improvement in the quality of
the work, workplace and work life by encouraging cooperation and
offering individuals more personal work satisfaction and support.
The ideas and innovations that arise from the enhanced exchange of
information can result in innovative, improved product or service
quality, strengthened customer loyalty, or labor stability, all of
which can lead to direct benefits.
The following are all enabling benefits that can translate into
bottom line benefits:
KEYpak can help you to leverage your information assets across
the enterprise as well as providing bottom line benefits.
References of successful implementations can be provided by our
account representatives upon request. |